Our Client, the European Bank for Reconstruction and Development (EBRD) is an international financial institution founded in April 1991, in London, to foster the transition towards open market oriented economies and to promote private and entrepreneurial initiatives in Central and Eastern Europe, the Baltic States and the CIS. The Bank has 63 members (61 countries and 2 European organisations). Further information about the EBRD's role and activities can be found on the Bank's website: www.ebrd.com

On Friday 14 and Saturday 15 May 2010, the EBRD will hold its Annual Meeting and Business Forum in Zagreb (Croatia) and is therefore in a need of a number of enthusiastic candidates to support the Annual Meeting.

Participation in this event is a great opportunity for employed and unemployed professionals with relevant experience looking for an opportunity to gain significant international experience in addition to stimulating compensation package.

Delegation Secretary (m/f)

location: Zagreb
40 employees needed (estimated)
4 days engagement (estimated)

Key tasks and responsibilities:

The role of the delegation secretary is to provide secretarial and administrative support to the delegation and ensure the smooth organisation of the meeting schedules. A delegation is usually made up of high-ranking officials from member countries of the EBRD, and may include ministers and heads of state.

Duties will include:

• Keeping the diaries, arranging internal and external meetings, receiving visitors;
• Typing of speeches, e-mails, reports, etc;
• Photocopying and distributing documents and other materials as and when required to delegates, the constituency office members and staff members;
• Ad-hoc administrative duties as required;
• Supplying information on venues and local transportation for social events, local customs etc. as required;
• Liaising with the delegation driver;
• Organising refreshments for delegates (as instructed by the constituency secretary).

Essential Skills and Experience:

• Fluent English (written and spoken), and fluency in other languages as required;
• Proficiency in typing and computer literate (Windows NT: Outlook/Word/Excel);
• Strong administrative/organisational skills with ability to work on own initiative;
• Ability to understand and comply with deadlines, prioritising as necessary;
• Ability to follow instructions;
• Good communication skills, including pleasant and efficient telephone manner, diplomacy and tact;
• Willingness to assist others and responsive to the needs of the delegation.

Personal Attributes:

• Smart presentation and professional attitude;
• Ability to remain calm under pressure, and a capacity for hard work;
• Ability to work efficiently and cheerfully as part of a team;
• Good sense of priorities and initiative, with an eye for detail;
• Reliable, flexible and willing to work overtime if required.

Dates/Hours of work:

The estimated period of work is from Wednesday 12 to Saturday 15 May 2010, from approximately 08:00 to approximately 20:00.

Please apply through our application form here.

Please be informed that only short-listed candidates will be contacted and invited for an interview. We are expecting your application by March 25th, 2010.