Junior Office Clerk (m/f) - Zagreb

• Poslodavac: UNDP

Opis posla

Functional Title: Junior Office Clerk
Project: “Removal of barriers for energy efficiency in Croatia”
Type of Post: SC
Duty Station: Zagreb, Croatia
Duration: 8 months, with possibility of extension
Commencement Date: 1st March 2012

Duties and responsibilities:
- Ordering office stationery, monitoring and providing project office with office supplies
- Ordering drinkable water for office purposes, arranging regular maintenance of all machines (including the coffee machine)
- Keeping business contacts and making regular updates
- Taking care of office reservations (meeting rooms, other necessary reservations)
- Assisting Project Assistant for Education and Events in translating various letters, documents, publications, etc.
- Assisting Logistics Clerk in taking vehicles to service, carwash etc when necessary.
- Sorting materials for workshops and various happenings
- Administrative support: copying, printing, scanning, sorting materials for various workshops, special events, etc.
- Taking care of the central phone line, answering calls and providing information to the parties
- Working as a receptionist and opening the main entrance doors when necessary
- Providing various logistics support to the project, i.e. dispatching and delivering incoming and outgoing mail and other deliveries (documents, contracts, miscellaneous letters, packages, etc.)
- Assuring that all office rooms are in a presentable condition (engaging a handyman if necessary and similar)
- Taking care of office maintenance (kitchen and other premises) and coordinating the cleaning with the cleaning lady
- Contacting services for various office repairs (air conditioning and heating device, door locks, plumming..)
- Ensure that paper and bottles are sorted for recycling and arrange recycled paper pick-up and bottles sale when needed
- All other tasks as assigned by the direct supervisor in accordance with the main role of the incumbent

Uvjeti

Skills and Qualifications needed:

Candidates for the position are expected:
- Relevant secondary education
- Excellent PC skills (Microsoft Office, Excel)
- Excellent communication and organizational skills
- Excellent knowledge of written and spoken English
- Experience on similar positions
- Ability to multi-task and work in a dynamic environment
- Motivation and enthusiasm for office and other administrative support and team work
- Drivers license B category (with minimum 2 years of experience of active driving)

Terms of Reference for the post can be found at www.undp.hr

Prospective candidates should submit their applications with detailed CV in English with listed references via link: http://jobs.undp.org/cj_view_job.cfm?cur_job_id=27893 at their earliest convenience but no later than Friday, 10 February 2012.

Only shortlisted candidates will be contacted.

Stručna sprema:

Srednja stručna sprema

Jezici:

Engleski (napredno)

Vozačka dozvola:

B

Što nudimo

Vrsta zaposlenja:

Na određeno vrijeme, Volontiranje