Task Manager - International Aid / Cooperation Officer (m/f) - Zagreb

• Poslodavac: Delegation of the European Union to Croatia

Opis posla

The Delegation of the European Union to the Republic of Croatia is looking for a Task Manager – International Aid / Cooperation Officer that will execute his/her tasks under the direct supervision of the Head of Operations i section.

Job Title: Task Manager - International Aid/Cooperation Officer
Job location: Delegation of the European Union to Croatia
Area of Activity: Competition and State Aid, Free Movement of Goods, Statistics, Consumer Protection and Public Health
Category and Career: Local Agent Grade 1
Situation: Vacant

Overall Purpose:
- To contribute to the definition, implementation and follow-up of the pre-accession process in the area of Competition and State Aid, Free Movement of Goods, Statistics, Consumer Protection and Public Health.

Functions and duties:

Policy Analysis: Sector analysis, strategy formulation and programming:
- Support policy dialogue with all relevant ministries, agencies, donors and relevant stakeholders in the above mentioned fields.
- Contribute to sector analysis and to programming of pre-accession assistance in the above mentioned fields.

Internal Communication: Sectoral reporting to HQ:
- Observe, monitor and report regularly, pro-actively and in timely fashion to Headquarters on sector issues. In particular this requires contribution to the monthly and yearly progress report prepared by the Delegation, yearly update of the free movement of goods issue paper, draft Line-to-take and ad hoc reports.

Programme/Project/Process Management: Delegation's project cycle management
- Contribute to the programming, identification and appraisal of assistance to Croatia in close cooperation with the beneficiary institution(s), Croatian programming authorities, and Headquarters.
- Assist with all aspects of the procurement process, including support to tender preparation, assessment of tender documentation and participation in evaluation committees as an observer as well as providing ex ante control of files coming from the CFCA under DIS.
- Monitor ongoing projects, also via hired expertise, attend management and monitoring meetings, attend regular meetings with the beneficiary institution(s), elaborate progress reports on projects and propose action if and when needed.
- Contribute to monitoring of projects under DIS.
- Share information and seek cooperation with other donors active in Croatia.
- Give an “operational invitation visa” on any document where required.
- Contribute to the improvement of Contracting Authority and Beneficiary’s project cycle management via close support, interactive collaboration, and open communication.

Project/Process Management: Preparation and follow up of calls for tender
- Mainly within the DIS context, assist the national contracting authorities in launching, managing and monitoring calls for proposals, tenders, evaluation and selection of projects.
- Ensure the follow-up on the implementation of projects and the performance of project managers and partners, monitor contractual obligations (via periodic reviews, audits, reporting and assistance, etc.) and gather and handle external expertise.
- Deal with horizontal activities, coordination and networking aspects of the programme and its projects.

Representation, Negotiation, Participation of the Delegation:
- Maintain good and effective contacts with the local operators in the field, with the national authorities and institutions, with representatives of the diplomatic missions of the Member States, with representatives of the principal international donors.
- Prepare and assist in missions from Headquarters.
- Participate to the team activities of the section meetings, replace task managers when needed, and act as section coordinator as needed in the absence of the Head of Section.
- Represent the Commission in public events or meetings, as needed and appropriate.

External Communication related to programme and projects:
- Produce and disseminate the results of projects at workshops, seminars, conferences and other public events, including by public speaking, checking the quality of brochures, drafting/revising press releases and articles, and revising thematic publications.
- Extract and disseminate best practices and facilitate exchange of experiences.
- Contribute to the production of publications and to all other information activities of the Delegation regarding the sectors under the jobholder’s responsibility.

Other activities:
- To perform any other related duties assigned by Head of Delegation or Head of Operations Section.

Uvjeti

The ideal candidate, who must have a permanent address / residence in Croatia, is requested to perform and possess:

Education & Training:
- University level education of legal duration of at least 3 years essential

Experience:
- At least three years of relevant working experience in a private firm, consultancy or public sector
- At least 2 year project management experience related to at least one of the specific job areas: Competition and State Aid, Free Movement of Goods, Statistics, Consumer Protection and Public Health

Language skills:
- Fluent English written and spoken
- Fluent in Croatian written and spoken
- Knowledge of other official EU languages will be considered an asset

Knowledge:
- Diplomatic norms and protocol
- EU policies, legislation and programmes in external relations
- Evaluation of projects and programmes
- Internal procurement procedures and terminology
- Government and legal structures in MS
- International negotiating techniques
- Interservice consultation procedures
- Multilateral international agreements and negotiation methods and procedures
- Programme planning and evaluation
- Project management
- Publishing and publications
- Rules and procedures concerning calls for proposals, call for tenders, contracts, task letters
- Rules and procedures related to public procurement

Skills:
- Working with others in a team
- Management of financial and other resources
- Excellent communication skills
- Intellectual / Problem solving and judgement skills
- Delivery of results / Management of work

Additional Information:
- Familiarity with EU procurement procedures is an advantage
- Interest/experience in enlargement issues will be considered an advantage

Additional information / clarifications:
1. This is a contract with limited duration (until Croatia's accession in the European Union, June 30th 2013.)
2. During the recruitment procedure the responsible persons at the Delegation are not permitted to give any additional information regarding the post. All candidates are therefore kindly requested not to call or send e-mails.
3. It is imperative that you mention the position you are applying for in your application.

If you would like to be considered for this exciting opportunity, please send your letter of intent and CV, preferably by e-mail and in English only, by March 7th, 2012 via application link

or

Delegation of the European Union to the Republic of Croatia
Administration Section
Trg žrtava fašizma 6
10 000 Zagreb

Stručna sprema:

Visoka stručna sprema

Potrebne godine iskustva:

3

Jezici:

Engleski (napredno)

Što nudimo

Vrsta zaposlenja:

Stalni radni odnos