Office Manager / Operations Support Coordinator (m/f)

For our client, a successful international company we are looking for a motivated and enthusiastic person for the position of:

Office Manager / Operations Support Coordinator (m/f)

Location: Zagreb

 

Main responsibilities:

HR administration management

• Ensuring legal compliance of overall employee documentation in coordination with partner law firm
• Managing Occupation Health documentation
• Obtaining work permits and visas
• Keeping sick leave and annual leave records
• Collecting employment documents and coordinating employee registration
• Writing all employee-related confirmations and letters
• Assist in the onboarding process for new hires

Office management

• Managing long lasting vendor relationships and continuously improving services
• Negotiating terms and conditions for office supplies
• Organizing the office layout and order stationery and equipment
• Maintaining the office condition and arrange necessary repairs
• Managing orders, purchases and monitoring deliveries
• Leading and supporting internal office projects
• Plan in-house or off-site activities, like parties, celebrations and retreats
• Coordinating website updates

Client development support

• Coordinating reach and relevance activities (e.g. setting up round tables, conferences, etc.)
• Reviewing regional media to identify requests for proposals

Required skills, knowledge and experience:

• Bachelor’s degree or equivalent
• Minimum 5 years of experience in a similar role, preferably in an international environment
• Excellent organizational skills
• Excellent project management skills
• Ability to manage multiple priorities
• Proven effectiveness working with vendors and suppliers
• Strong communication and negotiation skills
• Confidence working with senior leadership on strategy implementation and operational issues
• Ability to take the initiative and deal with unexpected situations or last-minute changes; comfortable working with minimal direction and ambiguity

 If you are interested in this position, please send your Curriculum Vitae to SELECTIO before 16^th of June 2019. via the application link.