Administrative Coordinator (m/f)

Job description

We are looking for a bright, articulate, detail-oriented Administrative Coordinator with outstanding problem-solving and communication skills to support our constant growth. If you are highly motivated and organized, then this might be the job for you. Your job as an Administrative coordinator would be to help organize schedules, manage payroll and personnel databases, create reports, and offer other clerical duties. This role also requires a significant amount of communication and coordination with other staff and departments, including senior-level officials.

Responsibilities:
- Assist staff, managers, and senior-level officers as needed
- Assist in the handling of human resources activities, including payroll and personnel databases
- Work with accounting departments to process invoices, make payments, and track receipts
- Maintain physical and digital employee records
- Organize and maintain files and databases in a confidential manner
- Update office policies as needed
- Manage communication, including emails and phone calls
- Schedule appointments, meetings, and reservations as needed
- Organize and coordinate office operations and procedures
- Establish and implement office procedures and practices
- Create, prepare, and deliver reports to various departments
- Receive and forward communications to different staff and departments
- Provide standard clerical duties as assigned
- Receive deliveries; sort and distribute incoming mail
- Process and report on office expenses
- Receive invoices and review for accuracy
- Maintain and order necessary office equipment and supplies, as needed
- Make travel arrangements
- Respond to incoming communications, such as phone calls and emails
- Assist in filtering and forwarding communications to proper individuals and departments
- Create written and typed reports, including memos and business letters
- Help organize small to large scale events and provide ongoing assistance during events

Requirements

Required experience and skills:
- Bachelor’s degree in the field of economics and/or business management
- Hands-on experience with MS Office Suite and Google Workspace
- Excellent time-management abilities with the ability to prioritize tasks
- Highly organized and able to create an organized and easy-to-follow system for others
- Ability to handle multiple tasks and duties simultaneously
- Independently motivated, with the ability to take on tasks and duties without immediate direction
- Working knowledge of general office equipment
- Basic math skills
- Great team player
- Comfortable with routinely shifting demands
- The high degree of attention to details
- Highly dependable and trustworthy
- Extremely effective communication skills with a talent for operating across different levels of an organization
- A valid passport and the ability to travel domestically and occasionally internationally
- A valid driver's license and ability to drive domestically and occasionally internationally

Bonus points for candidates:
- BambooHR Experience
- Technical Background
- Critical thinking
- Curious minds
- Proactiveness
- Goal-oriented individuals
- Proven work experience as an Administrative Coordinator, Administrator, or similar role
- Additional qualification in Office Administration

What we offer

- Salary proportional to skills, position and responsibilities
- Full employment contract (full insurance, hot meal, paid vacation)
- Environment where you can thrive and develop new skills
- Dynamic and pleasant work environment
- Interesting and exciting projects
- Investment into personal education in coordination with company needs
- Innovative challenging projects
- Professional but friendly environment
- Competitive salary
- Unlimited coffee and tea, sweets as well (of course)
- Distributed Office/Working from home
- Cosy Fridays
- Various team activities (Winter Office, Summer Office)

Job Benefits:
- Summer Office (1 week a year we take the company to a summer location)
- Winter Office (1 week a year we take the company to a winter location)
- Great Equipment
- Branded Stuff
- Flexibility in Working Location
- Education and Growth
- Great Office Locations
- Recreational Events (Running, Climbing, Soccer)

As a fast growing venture builder company we offer the experience to work on a variety of different products, technologies and challenges that must be met and managed. This means having an appetite for continuous learning and improving your skills and knowledge. It is important that you have an analytical mindset and can perform well under pressure as will be the case from time to time.

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