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Pošalji prijatelju

Administrative Coordinator (m/f)

Zagreb

Rok prijave:

  • Amgen

Amgen is a leading human therapeutics company in the biotechnology industry. For 40 years, the company has tapped the power of scientific discovery and innovation to advance the practice of medicine.

Amgen pioneered the development of novel products based on advances in recombinant DNA and molecular biology and launched the biotechnology industry’s first blockbuster medicines. Today, serving millions of patients, Amgen continues to be an entrepreneurial, science-driven enterprise dedicated to helping people fight serious illness.

We are seeking a new colleague for

Administrative Coordinator (m/f)
to our Croatian affiliate - Zagreb region
for fixed term contract

Key activities:

  • Serves as a primary contact for Medical department and coordinates ongoing processes for the team:
    • Manages department operations: filing, databases (intern C3 database, end to end process, HCR reporting), tracks budget, ensures stationary orders, etc.
    • Screens and acts on incoming phone calls and e-mails; provides service and handles complaints
    • Maintains distribution and personnel lists
    • Coordinates mailings and courier/deliveries
    • Coordinates functional processes such as invoicing and payments or preparation
    • Manages the administrative aspects of relationships with outside vendors
    • Participates in department project teams
    • May provide training, guidance and orientation to new team members
  • Ensures timely coordination of department members’ administrative needs:
    • Manages calendars
    • Coordinates local and international meetings (if applicable); arranges travel, meeting arrangements, visitor accommodations
    • Organizes meeting rooms, including logistics, catering and equipment needs (if applicable)
    • Prepares agendas, takes and completes meeting minutes; coordinates distribution and follows up on action items
    • Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memorandums, reports and presentations

Authority

  • Determines administrative processes and approaches to completing assignments
  • Ensures internal service standards are met

Competencies
  • Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately
  • Well organized, identifies and balances multiple priorities and the needs of multiple teams
  • Applies attention to detail
  • Communicates details clearly and accurately; both orally and in writing
  • Modifies communication style as appropriate for the audience; may regularly interact with clients and executives
  • Demonstrates a service-oriented approach to all activities
  • Demonstrates a willingness to learn new approaches and to adapt to change
  • Leads by example in promoting teamwork

Minimum Requirements
  • High School Diploma
  • Minimum 3 to 5 years related experience in administrative support role
  • Experience using MS Office tools
  • Fluency in local language and English

Preferred Requirements
  • Experience in similar or related disciplinary and/or international environment
  • Familiarity with terminology of area supported such as Marketing, Administration, Logistics etc.
  • SAP, basic IT fluency

We can offer:

  • Member of a great team
  • Competitive compensation package
  • Chance to work in a dynamic and professional multinational organization

If you are interested in this position please send your CV with motivation letter in English via application link.

Deadline: 23 July 2019

Further information: www.careers.amgen.com

Započni prijavu
Spremi oglas Pošalji prijatelju Isprintaj

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